Having considered the comments and recommendations of the Sub-Committee (UNEP/OzL.Pro/ExCom/23/4/Add.1, paragraphs 14-21), the Executive Committee decided to adopt the format for project completion reports on investment projects, subject to the following provisions (see Annex III to the present report [document UNEP/OzL.Pro/ExCom/23/68]):
(a) That the key project milestones should be included in the completion reports themselves;
(b) That the ODS phase-out should be related to national consumption/phase-out;
(c) That the relevant country should also be asked to endorse the report and space should be left for its comments;
(d) That the glossary of terms in Appendix III to the“Format of Project Completion Reports” should be appended to the reports for information purposes but that it should not be formally approved;
(e) That the implementing agencies should be encouraged to describe the lessons learned from a project and therefore their statements in this regard should not be qualified as“brief”;
(f) That reference should be made to“local executing agency/financial intermediary”, rather than“local executing agency”, and that this term should be defined in the glossary;
(g) That the Monitoring and Evaluation Officer should develop criteria for the section on overall assessment of the project and that these should be used by all implementing agencies;
(h) That the Executive Committee should approve the foregoing criteria in order to ensure that the assessment process was open and transparent;
(i) That reports should be submitted within a maximum period of six months after completion of the project on the basis of provisional financial figures, on the understanding that final financial figures would be prepared by the implementing agencies subsequently and that, if the final financial figures differed significantly from the completion report, they could subsequently be brought to the Executive Committee’s attention;
(j) That the Monitoring and Evaluation Officer should submit a consolidated report to the Executive Committee at its third meeting each year, and should submit a status report to other meetings of the Executive Committee indicating the number of investment project completion reports received;
(k) That in 1998 implementing agencies should submit their investment project completion reports on projects completed through 1995, together with reports on projects completed in 1996 and 1997, in time for the Executive Committee to receive a first consolidated report at its second meeting in 1998, while the report to be submitted to the third meeting of the Executive Committee in 1998 would cover completion reports on projects completed by the end of 1996.